Constructing a Notice of Motion
Policy – Section (), Item (), page ()
Current: submit current policy (if no policy exists, skip this and just put Add to read: instead of Proposed:)
Proposed: write the proposed wording
Rationale: all notices must have accompanying rationale including reference to any financial implications where applicable. Changes/additions to the current policy must be italicized.
Example:
Policy - Section III -Eligibility- Item E. Transfer Policy, page 43
Current:
3.b) A signed statement from at least one parent or legal guardian stating that the primary reason for the transfer is for an educational purpose and that the transfer is not being made primarily for an athletic purpose or primarily so that the student can participate in athletics; and
Proposed:
3.b) A signed statement from at least one parent or legal guardian stating that the primary reason for the transfer is for an educational purpose and that the transfer is not being made primarily for an athletic purpose or primarily so that the student can participate in athletics. The educational purpose shall be related to the student accessing Alberta Education credits at the proposed school that are not available at his/her current school.
Rationale:
On occasion, the Executive is asked to consider appeals of the transfer policy where the principal and/or athletic director of the sending school choose not to sign the transfer form because they believe the transfer is for athletically motivated reasons. When the appeal comes forth, the receiving school and the student and/or parents provide rationale for the transfer that extends to things like the student wanting to be with his/her friends or the student wanting to be taught by a certain teacher. The Executive wants clear direction from the Board regarding the definition of educational purpose and how it should be applied to such appeals.
Notices of motion can come from any of the following:
• Member schools (schools should notify their zone secretary if they are submitting something)
• Commissioners
Executive Committee
Amendments to the Bylaws
NOM#1
PASSED
Executive Committee
Current:
Proposed (based on what SHOULD have been updated 3 years ago):
E. Executive Committee
The executive Committee shall mean the Executive of the CISAA and shall consist of the following:
-
President - must be a member-school staff member who will retain office for a two year term.
-
SH Vice President - must be a member-school staff member who will retain office for a two year term
-
Past Presidents - shall retain office for two years following the term of office as president or until the position is taken by his successor. This was removed and replaced with JH Vice President - must be a member-school staff member who will retain office for a two year term
-
Treasurer - Must be a member-school staff member who shall retain office for a two year term.
-
Sports Coordinator - Does not have to be a member-school staff member, and shall retain office for a 1 year term. An honorarium for services shall be established by the Executive prior to the Fall meeting
-
Any three members shall constitute a quorum.
Rationale: This was voted on and passed three years ago, but never updated in our Bylaws.
NOM#2
PASSED
Current (Based on adjustments above)
E. Executive Committee
The executive Committee shall mean the Executive of the CISAA and shall consist of the following:
-
President - must be a member-school staff member who will retain office for a two year term.
-
SH Vice President - must be a member-school staff member who will retain office for a two year term
-
JH Vice President - must be a member-school staff member who will retain office for a two year term
-
Treasurer - Must be a member-school staff member who shall retain office for a two year term.
-
Sports Coordinator - Does not have to be a member-school staff member, and shall retain office for a 1 year term. An honorarium for services shall be established by the Executive prior to the Fall meeting
-
Any three members shall constitute a quorum.
Proposed
E. Executive Committee
The executive Committee shall mean the Executive of the CISAA and shall consist of the following:
-
President - must be a member-school staff member who will retain office for a two year term.
-
SH Vice President - must be a member-school staff member who will retain office for a two year term
-
JH Vice President - must be a member-school staff member who will retain office for a two year term
-
Past President - does NOT need to be a member-school staff member, but will retain office for 2 years as an advisor.
-
Treasurer - Must be a member-school staff member who shall retain office for a two year term.
-
Sports Coordinator - Does not have to be a member-school staff member, and shall retain office for a 1 year term. An honorarium for services shall be established by the Executive prior to the Fall meeting
-
Any three members shall constitute a quorum.
Rationale: With a new incoming President, it is incredibly essential for Dean, our outgoing President, to still advise on points to help our league continue in a positive direction. Without his council, it may take a long time for the incoming President to get their feet under them. I believe this essential for all situations going forward (if the Past-President is willing).
NOM#3
PASSED
Current (Based on adjustments above)
E. Executive Committee
The executive Committee shall mean the Executive of the CISAA and shall consist of the following:
-
President - must be a member-school staff member who will retain office for a two year term.
-
SH Vice President - must be a member-school staff member who will retain office for a two year term
-
JH Vice President - must be a member-school staff member who will retain office for a two year term
-
Past President - does NOT need to be a member-school staff member, but will retain office for 2 years as an advisor.
-
Treasurer - Must be a member-school staff member who shall retain office for a two year term.
-
Sports Coordinator - Does not have to be a member-school staff member, and shall retain office for a 1 year term. An honorarium for services shall be established by the Executive prior to the Fall meeting
-
Any three members shall constitute a quorum.
Proposed:
E. Executive Committee
The executive Committee shall mean the Executive of the CISAA and shall consist of the following:
-
President - must be a member-school staff member who will retain office for a two year term.
-
SH Vice President - must be a member-school staff member who will retain office for a two year term
-
JH Vice President - must be a member-school staff member who will retain office for a two year term
-
Past President - does NOT need to be a member-school staff member, but will retain office for 2 years as an advisor.
-
Treasurer - Must be a member-school staff member who shall retain office for a two year term.
-
Zone Secretary - Must be a member-school staff member who shall retain office for a two year term.
-
Sports Coordinator - Does not have to be a member-school staff member, and shall retain office for a 1 year term. An honorarium for services shall be established by the Executive prior to the Fall meeting
-
Any three members shall constitute a quorum.
Rationale: Every year, our zone gets bigger and bigger. More and more sports are added to the fold, both locally and provincially. Because of this, I believe our zone needs a dedicated secretary, who will be committed to the following tasks:
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Taking notes at all zone, committee, and executive meetings
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Updating the website with announcements, meeting minutes, etc.
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Organizing Notices of Motion for our Fall and Spring zone meetings
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Updating Policies and Bylaws as soon as changes are made
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Being the first contact by the ASAA in terms of meetings, policy changes, announcements, etc.
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Attending the ASAA APM (November) and AGM (May) every year (or sending someone in their place)
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Helping transition into the world of Google for our league executive
Currently, all of these roles (other than the Google one) are shared amongst the other members of the Executive. Having one member dedicated to these tasks (and likely more that will come up) will help alleviate many issues (as Lance does most of these, yet his job is supposed to be JUST sport coordinating!!). We are also the only zone in Alberta without a dedicated Zone Secretary.
NOM#4
PASSED
Current (based on the adjustments above):
E. Executive Committee
The executive Committee shall mean the Executive of the CISAA and shall consist of the following:
-
President - must be a member-school staff member who will retain office for a two year term.
-
SH Vice President - must be a member-school staff member who will retain office for a two year term
-
JH Vice President - must be a member-school staff member who will retain office for a two year term
-
Past President - does NOT need to be a member-school staff member, but will retain office for 2 years as an advisor.
-
Treasurer - Must be a member-school staff member who shall retain office for a two year term.
-
Zone Secretary - Must be a member-school staff member who shall retain office for a two year term.
-
Sports Coordinator - Does not have to be a member-school staff member, and shall retain office for a 1 year term. An honorarium for services shall be established by the Executive prior to the Fall meeting
-
Any three members shall constitute a quorum.
Proposed:
E. Executive Committee
The executive Committee shall mean the Executive of the CISAA and shall consist of the following:
-
President - must be a member-school staff member who will retain office for a three year term.
-
SH Vice President - must be a member-school staff member who will retain office for a three year term
-
JH Vice President - must be a member-school staff member who will retain office for a three year term
-
Past President - does NOT need to be a member-school staff member, but will retain office for 2 years as an advisor.
-
Treasurer - Must be a member-school staff member who shall retain office for a three year term.
-
Zone Secretary - Must be a member-school staff member who shall retain office for a three year term.
-
Sports Coordinator - Does not have to be a member-school staff member, and shall retain office for a 1 year term. An honorarium for services shall be established by the Executive prior to the Fall meeting
-
Any three members shall constitute a quorum.
Rationale: It often takes at least a year for a new member of the Executive to discover the best way to fulfill their role. It only makes sense for each Executive member to then have at least 2 more years in their role, so we have a bit of consistency.
League Formats - JH
PASSED
Policy: Section K, League Formats; Item 2 – Basketball for Jr. High, pg. 23
Current: First game starts – 4:00 pm
Proposed: First games to start at 4:15; second games scheduled for a 5:30 start (or earlier if possible)
Rationale: This is a point of clarification in the policies, as we decided to do this at the last meeting, I think, to accommodate travel time.
Playoff format for gr. 7 and gr. 7/8 volleyball and basketball
Playoff format for gr. 7 and gr. 7/8 volleyball and basketball
Policy: Section K, League formats
Proposed: Playoffs will occur between Monday and Friday. All teams registered in playoffs must make their gym available until 7:00pm for playoff games. Playoff format will allow all teams to have a minimum of two games/matches and the format will be developed by a host school. Alternatively, when a playoff does not have a host school the playoff format and schedule will be developed by the CISAA coordinator and the host venues will be assigned.
Rationale: We currently do not have any formal structure for gr. 7 and 7/8 playoffs.
Dates for Championship Competitions -
Policy: Section I, Dates for Championship Competitions; pg. 18
Current: Junior High 8/9: No later than the first week of March.
Proposed: That the Junior High 8/9 season be concluded by the end of February.
Rationale: Basketball is by far the longest season, and its length seems felt by the students. Furthermore, it always cuts into floor hockey, which ends up being perfunctory and given short shrift. We should be endeavoring to give all the sports we offer somewhat of an equal value. At the very least, we should be following our rules; this year, basketball went past that first week of March.
Team Competition and Player Participation -
Policy: Section E, Team Competition and Player Participation; Item 3 (a), pg. 9
Current: In Jr. and Sr. High Volleyball, Basketball and Soccer, schools may choose to enter Tier 1 (most competitive), Tier 2 (less competitive) or Tier 3 (least competitive ~ JH only) competition. JV can only compete in Tier 2. Each school will be eligible for banners and medals for each Tier.
Proposed (as an additional point): Any teams that have been placed in an obviously wrong tier, either a strong team in a weak pool or vice versa, should be re-tiered in the appropriate tier following the season of play.
OR,
Proposed: The first few games of the seasons will be played as a seeding round to catch any tiering that needs adjusting, and then the regular season will start after that, with the tiering staying the same into the playoffs.
Rationale: Sometimes we simply get the tiering wrong, and it’s no fun for the team, nor its opponents, to play imbalanced games and either to walk away with a championship or to get trounced in the playoffs the same as through the season. The trick will be figuring out how to rank such a re-tiered team, something I haven’t been able to figure out.
Rules of Competition - JH
Policy: Section L, Rules of Competition; Item 2 – Basketball, pg. 28 DEFEATED
Current: (7 & 7/8) specific basketball policy: In a tournament, ALL PLAYERS must participate in EACH HALF. (This is the only indication I could find that the 7 and 7/8 leagues are meant to be participatory as opposed simply to competitive.)
Proposed: That the 7 and 7/8 leagues’ seasons are comprised only of a round of schedule games and not finals, with no overall winner.
Rationale: It seems contradictory that we try to establish these leagues in particular with a focus on equal play time and learning—and it seems that there were problems around the play time issue this year—and then offer championships. Teams who qualify will want to win, of course, and so will opt to play their better players, which contravenes the spirit of these leagues.
Policy: None stated
Current: Again, none stated, but visiting teams always bring volleyballs, basketballs, and soccer balls to away games.
Proposed: That host schools provide warm-up balls for visiting teams.
Rationale: Each school presumably has enough balls in various sports to accommodate visiting teams. Having schools have to provide their own balls can lead to forgotten items or accidentally swapped equipment. Also, if several teams are at away games, then the home team can be short on equipment. Why not simplify things?
Policy: None stated
Current: Again, nothing.
Proposed: That host schools can determine whether or not visiting parents are allowed to video tape the students in a game.
Rationale: Our school has some pretty strict rules around sharing photographs of our students online, and these rules are contravened when our students are videoed in a game. Those videos are entirely out of our hands once visitors leave and assuming they get posted online.
Having brought this, I realize that it may well be impossible to enforce, both practically and legally. For example, a game being a public event might preclude setting any rules around videotaping it. But what about the fact that the game takes place in a private setting? More than anything, I’m interested in a conversatio
